Bookkeeping & Tax Planning for Builders & General Contractors

Quick Fit Check

• Annual revenue $500K–$10M
• 3+ years in business with repeat clients or long-term contracts
• Handles multi-phase projects, retainage, or progress billing
• Works with QuickBooks, Procore, Buildertrend, or similar systems

Why Builders Choose HavenStone

• Clean monthly books around draws, retainage, vendor bills, and owner pay
• Progress billing and retainage recorded more consistently
• Equipment and depreciation strategy for heavy machinery
• Quarterly tax planning aligned to long job cycles
• Current financials that are easier to use in lender and owner conversations

Core Services

• Month-end close and current financial statements
• Cleaner organization of draws, vendor bills, payroll, and owner transactions
• Tax strategy and preparation
• Entity and compensation reviews for owners and key operators
• Capex and equipment-purchase planning

Where Better Books Help Most

• Direct costs and overhead categorized more consistently month to month
• Retainage and draws kept cleaner in the accounting so billing matches cash expectations
• Change-order cleanup to prevent missing revenue and messy records
• Preconstruction and overhead separated more cleanly when the bookkeeping allows
• Current books that make owner, banker, and tax conversations easier

Results You Can Expect

• Cleaner monthly financials you can trust before lender, bonding, or tax conversations
• Better visibility into cash, equipment timing, and owner-pay decisions
• Smarter timing on equipment purchases, owner compensation, and estimated tax payments
• Less rework at year-end because the books stay current while projects are still active

Common Mistakes We Fix

1. Retainage recorded as revenue and overstating income too early
2. Draws, retainage, and vendor bills recorded inconsistently
3. Missed equipment write-offs or bonus depreciation
4. Subcontractor misclassification
5. Reactive quarterly taxes based on stale numbers

What Month One Looks Like

• Diagnostic review of chart of accounts, billing flow, draw schedules, and vendor setup
• Draw and retainage cleanup so active projects are reflected more clearly in the books
• Equipment and capex review for depreciation timing and cash planning
• Tax roadmap with the top 3-5 moves tied to your current backlog and owner-pay structure

Built for Builders Managing Long Job Cycles

Builders and general contractors rarely have the luxury of clean, simple revenue timing. Jobs stretch over months, subcontractors bill at different points, change orders arrive late, and cash does not always line up cleanly. We build a monthly bookkeeping rhythm that keeps the books decision-ready while projects are still active, not just after the return is filed.

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