Large projects, retainage, and fluctuating materials costs can wreck cash flow and create tax surprises. We give builders and GCs a clean monthly rhythm so profits and taxes are never a guess.

Quick Fit Check

• Annual revenue $1–8 M
• 3+ years in business with repeat clients or long-term contracts
• Handles multi-phase projects, retainage, or progress billing
• Works with QuickBooks, Procore, Buildertrend, or similar

Why Builders Choose HavenStone

• Accurate job costing across phases and change orders
• Progress billing & retainage tracked and reconciled
• Equipment & depreciation strategy for heavy machinery
• Quarterly tax planning aligned to seasonal revenue swings

Core Services

• Month-end close with job-cost and WIP reporting
• Cash-flow forecasting and draw schedule tracking
• Tax strategy & preparation (federal and state)
• Entity & compensation reviews for owners and subs
• Capex and equipment-purchase planning

Common Mistakes We Fix

1. Retainage recorded as revenue—overstating income & taxes
2. Poor WIP tracking—margin blind spots
3. Missed equipment write-offs or bonus depreciation
4. Subcontractor misclassification—compliance risk
5. Reactive quarterly taxes—overpayment

FAQ

Can you integrate with Buildertrend or Procore?
Yes—clean chart-of-accounts mapping and data imports for accurate job costing.

Do you help with bonding or lender requirements?
We prepare financial packets and WIP schedules accepted by sureties and banks.

What if we self-perform and subcontract?
We separate direct labor, sub labor, and materials for precise job profitability.

More Resources

HavenStone Advisory | Boutique tax & accounting for construction trades.