Electricians have unique headaches: change orders, materials price swings, payroll complexity, and equipment write-offs. We build a proactive monthly rhythm so you always know your margins—and your taxes are planned, not surprised.

Quick Fit Check

• Annual revenue between $1–8M
• 3+ years in operation with repeat customers
• At least one of: multi-crew scheduling, progress billing, heavy materials/equipment
• Using (or open to) modern tools like QuickBooks Online, Gusto, BILL, Relay

Why Electricians Choose HavenStone

• Cash-flow clarity for T&M vs. fixed bids and change orders
• Equipment & vehicle write-offs (bonus/§179) with smart depreciation
• Payroll & 1099 tuned for apprentices, journeymen, subs, and multi-state rules
• Quarterly tax strategy with actionable, dollar-linked recommendations

Core Services (Monthly)

• Close books with job-cost and margin reporting
• Forecast cash and quarterly tax payments
• AP/AR hygiene (retainage, progress invoicing, collections nudges)
• Entity & compensation checkups (reasonable comp, distributions)
• Capex planning for vans, lifts, and tooling

Add-Ons (As Needed)

• Sales tax nexus review (service + materials mixes)
• WIP reporting and revenue recognition guidance
• Bank/credit-card cleanup and catch-up bookkeeping
• Lender-ready financial packet before renewals

Results You Can Expect

• Lower effective tax rate year over year
• Clean WIP and job-level margins you can trust
• Fewer surprises: taxes, payroll, cash swings
• Confidence in audits and lender conversations

“HavenStone understands trades—the books are clean, taxes are planned, and we can focus on growth.”

Common Mistakes We Fix

1. Treating materials as overhead—distorts job margins
2. No change-order trail—revenue leaks and messy AR
3. Depreciation guessed at year-end—missed write-offs
4. Paying subs as employees (or vice-versa)—compliance risk
5. Quarterly taxes on autopilot—overpaying when seasonality dips

What’s Included in Month One

• Diagnostic: chart of accounts, bank feeds, payroll setup, item mapping
• Margin Map: labor burden, materials, subs, equipment allocation
• Compliance Sweep: 1099, sales tax, multi-state payroll checks
• Tax Plan: 3–5 prioritized moves with dollar estimates

What We Need From You

• Read-only bank access + latest QB file
• List of active jobs and price structure (T&M vs. fixed)
• Payroll roster (roles, states) and vendor list (subs vs. suppliers)

Pricing

Every shop is different, but most $1–8M electrical contractors land on a fixed monthly package after cleanup. If your books need catch-up, we’ll quote a one-time cleanup and then move you to a stable monthly.

FAQ

Do you handle progress billing and retainage?
Yes—your AR cadence will reflect retainage and partials so cash projections are honest.

Can you split labor between service calls and projects?
We implement item/service mappings and labor classes so job costing stays accurate.

What about vehicles and equipment?
We’ll plan §179/bonus versus straight-line, and time purchases to your cash and tax plan.

We operate in multiple states.
We coordinate multi-state payroll and withholding and keep quarterly estimates accurate.

Do you replace our office manager/bookkeeper?
Not necessarily—we can augment and quality-control, or fully own the accounting function.

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More Resources

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HavenStone Advisory | Boutique tax & accounting for trades businesses.